Personal Notes About The Workday

One thing we advise new DSP’s to do is to keep a small notebook on their person. To write down answers to questions; to write down phone numbers and other info needed for the job.
Seasoned DSPs can also make use of a small notebook. They’re cheap, can be bought almost anywhere and come in so handy for direct care professionals. A great resource, the little notebook.

I have one…pocket size that fits nicely in my jean pocket. What do I do with it? A lot. When a client needs vital signs, I have paper to record the results. When a weight is needed; when a height is needed; when intake and output need to be recorded- these little pads come in real handy. When behavior data is to be collected the notebook provides an efficient place to write it all down.
• At the top of the page I write the date…day, month, year and shift I am working.
• I record the times I clock in and out so if there is a discrepancy in my pay I can go back and check.
• I record what program/unit I’m working at, and the initials of the staff working with me.
• I record my assigned clients’ first names. No need for more info; names are enough.
• Any falls, incidents or other incidents are recorded in my notebook as well…the vital stats are documented. Who. What. When. Where. Witnesses.

Many DSPs and CNA’s use an assignment sheet to record all this info…and that’s fine. But I like to keep a personal record of these things. It can help you keep a clear record of your daily work and one never knows when this information can become necessary to defend one’s actions. Some DSP’s prefer to write notes about their workday at home, away from prying eyes and nosy bosses. No matter where you do this, it’s pretty important to DO IT.You don’t have to tell ANYONE.

There is controversy about this. Some will say this is a HIPAA violation. It is not when full names are not written, when detailed notation is made about identifying health information. No one else is going to look out for you when it comes right down to decision about whether you provided substandard care or were involved in an incident that led to detrimental results.

The legal environment in today’s group home agencies demand we keep clear records of the care we give. Most nursing/group home management can be trusted to not alter records, but not all. Aides & DSPs can and have gotten into seriously trouble over issues and incidents that were not properly documented; flow sheets have been “corrected” to suit the best looking picture. Since aides/DSP are the lowest people in the chain of command, it is way too easy to blame us for problems, issues, accidents and the like. Let’s face it: We’re easy targets to blame for higher managements lack of direction/policy/oversight and training.

Who hasn’t been called at home, by the boss or HR Dept., demanding to know details about some incident that occurred last week? And who among us has a truly clear recollection of the events? If we had written down all the details, it would certainly help us during this call. Or, who has been involved in an incident that a state agency is tasked with investigating? The best defense you can have are your personal notes.

A little notebook can keep a lot of vital information. I wouldn’t go around telling everyone I have one though…management often doesn’t take well to such things. We have to be extremely careful to respect HIPAA rules, but it is within our right to keep notes about our workday. I strongly advise all direct care workers to do this.

Job Interview Do’s and Don’ts

Whether you are a brand new or a seasoned DSP there will be times when you have to look for a job.

For the sake of space here, this article is assuming you have located employment opportunities online thru Indeed and other job boards, and have sent out resumes, made phone calls and have secured an interview at an agency or nursing home.

Now what?

Be prepared for group interviews. In human service fields these are a very common form of interviewing, and in many places that provide services to people with disabilities, group interviews have become the norm. Group interviews can mean several potential candidates all sitting at one table with a group of interviewers or just one interviewer.

First things first. Your appearance is absolutely vital in a successful interview. The old saying, “First Impressions can be the Last Impression” is very true.
You want to dress conservatively- you’re trying to sell YOURSELF so it’s very important to get this right.

 

You want to give a good first impression. You should dress neatly and appropriately:

No jeans and tee shirts; no short skirts and skimpy tank tops; underclothing mandatory
No open toed sandals or sneakers or Crocs
Limited jewelry and other accessories.  No perfumes.
Clean, wrinkle free clothing
Hair pulled up and kept out of your face
Fingernails neat, trimmed and CLEAN

 

While a suit is not called for in interviews for DSP work, a pair of black slacks and a blouse would be appropriate. A really nice pair of black or dark blue jeans might be alright if they are paired with a shirt that is buttoned and well fitting. Stay away from low waist style pants; stay away from dark colored underclothing as well. If possible, underclothes should not be visible to anyone.  For the guys, a pair of black slacks and a white shirt with tie would be appropriate. There is no other way to put it: wrinkles are equated with laziness. Iron your interview outfit!  No sneakers please.

Clean shoes that compliment the outfit and fit well are always good choices. I advice against wearing those Crocs to interviews; they are comfortable to wear at work but entirely not professional for seeking work. Sneakers are not recommended for job seeking activities of any sort.

The wearing of jewelry is a matter of personal preference. It’s a choice we all make. Other than wedding bands, most of us can go without wearing most other pieces. Keep in mind a simple bracelet and necklace are fine; stud earrings too…but ditch the spike pendants and eyebrow and nose rings. Take them out. An interview for a human service job is no place to express individuality. A harsh truth.  Nose rings and eyebrow spikes tend  to distract people and this is the last thing you want during an interview. Also, remember that the work DSP’s do often leads to situations where jewelry can get lost or damaged (along with the earlobe or nose). Unintentionally, hiring managers will hire the candidate with the least amount of jewelry and tattoos  over those who chose to expose their individuality.

Fingernails are what clients see first- trust me. So do interviewers. You want neat, trim nails that are CLEAN. You don’t want polished, glossy shiny nails. You don’t want acrylic nails either. Okay you might want them, but infection control experts tell us germs love the long fake nails.

Now that we’ve covered WHAT NOT TO WEAR portion of the interview, lets move on to the other things:

Arrive EARLY. NEVER LATE.
If this means you have to leave your home an hour beforehand, then do it. It’s best to plan for accidents and other traffic problems. It’s best to be prepared for this and time your arrival for the interview a good 30 minutes before. Sit in your car and wait if you must. Enter the facility 15 minutes before the scheduled appointment.

Treat everyone you encounter with professionalism and kindness. That receptionist or secretary or maintenance man may offer his or her opinion of you to the boss. It will count.

Don’t let the employer’s casual approach cause you to drop your manners or professionalism. You should maintain a professional image. Don’t address the interviewer by his or her first name unless you are invited to.

Don’t chew gum or smell like smoke. In fact don’t smoke for a couple hours (at LEAST!) before the interview. Keep your cell phone in your car or purse. You don’t need to check for calls/texts at this important time!

Sit straight, smile as often as you can, maintain eye contact but don’t stare the interviewer down.  Lean forward but not invading the interviewer’s space. Sit still in your seat; avoid fidgeting and slouching. Be aware of your body language.

Don’t be shy or self-effacing. You want to be enthusiastic, confident and energetic, but not aggressive, pushy or egotistic. Usually just being yourself is sufficient.

Relax.

Don’t ever BAD MOUTH previous employers or bosses. Word travels fast between facilities. This can be tough if we have worked for an agency and you left on not-so-good terms. Be honest about this if is applies to you.

Questions and The Right Answers
Expect to be asked many questions. Expect to be politely scrutinized.

  • When did you leave your last job and why?
  • How long have you been out of work?
  • What did you like most and least about your last job?
  • Do you prefer working independently or as part of a team?
  • Why do you want to work here?
  • What do you expect to experience in this job that you did not experience in your past jobs?
  • Are you prepared to work hands on with disabled clients who require personal care, including bathing, feeding, dressing and diaper changing?
  • Are you prepared to work hands on with clients who have challenging behaviors such as hitting, biting, throwing objects, kicking, pulling hair?
    How do you handle upset guardians and families?
  • How do you feel about evening work? Weekend work? Holiday work?
    Why should we hire you?
  • Are you considering other positions at this time?
  • How does this job compare with them?

 

 

Listen carefully. If you feel the question is unclear, ask for clarification. Pause before answering to consider all facts that may substantiate your response. Always offer positive information; avoid negativity at all times. Get directly to the point. Ask if listener would like you to go into great detail before you do. Discuss only the facts needed to respond to the question.

Focus and re-focus attention on your successes.

Remember, the goal is not to have the right answers so much as it is to convince the interviewer that you are the right person. Be truthful, but try not to offer unsolicited information.

 

Some questions YOU might want to consider asking, when the interviewer asks you for your questions: Besides the usual questions about pay, hours, benefits and other tangibles, consider these questions:

  • Could you explain your organizational structure?
  • Can you discuss your take on the company’s Mission Statement? Workplace Values? How does the DSP fit in?
  • How would you characterize the management philosophy of this organization?
  • What is the rate of turnover for DSP’s? If high, ask why. Then ask what you can do to make this better.
  • What condition is morale in on the unit you might be assigned to work?
  • How long have some of your best DSP’s been employed by this facility?
  • How do you define the “best DSP”? What is this title based on?
  • Are there opportunities for advancement for DSP’s? A career ladder, for example.
  • What does the facility offer for continuing education opportunities?
  • Why should I accept a job offer from you?
  • Why do you work for this facility?

…these are tough questions and perhaps only seasoned DSP’s would feel comfortable asking them. To me these questions are worthy of being asked, and answers should be frank and honest. A negative response, as in “I don’t know” or “Why are you concerned with such things” would lead me to believe this facility doesn’t respect the front line staff who are employed there.

Most of us work because we have to. We need a paycheck. But we love to help people so we choose this special line of work-human services. The hands on care giver is the least respected, lowest paid person in the health care field. The one thing we can do for ourselves is work for facilities that indeed respect US through actions and words and policies. Since most of us spend a great deal of our time at work, why not work for the facility that treats us best? We can find this place through the right people and by asking the right questions. We can raise the standards we’re willing to work by!